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* * * 1/ How do I know when it is time to register? 2/ If my child has never registered, can you give me advance notice of when to register? 3/ How old must my child be to participate? Can my child play with younger or older children? 4/ What are the registration periods?
5/ How do I register;
what is the deadline for registering? 6/ Will I get notice that my form and payment have been received? 7/ What happens if I try to register late? 8/ How much does it cost to register? 9/ What kind of payment is accepted? 13/ Is financial aid available if I cannot afford the fee? 15/ Can I request my child to be with a particular player or coach? 16/ When do the teams practice, when do the teams play games, and other scheduling information? Basketball or Baseball or Flag Football or Sports Prep Training xx * * * 1/ How do I know when it is time to register? For each program, advance notice to register occurs in three ways: 1/ a notice posted on our website announcing the beginning of registration ; 2/ a mass email to all age appropriate candidates from our database of previously registered children; and
3/ notices in local newspapers and on local retailer bulletin boards
announcing the beginning of registration. Generally we start registration
for our programs as follows:
Unfortunately, no. Our only direct contact for registration is by the means noted in the answer above. Mass emails originate from our on-line registration system and the only to be on the list is to have registered for one of programs in the past. Until you've registered. you will have to visit our website regularly to determine when registration for the different sports will begin. 3/ How old must my child be to participate? Can my child play with younger or older children?
For Basketball: The age cutoff date is December 31 – he or she must be the youngest age of that division on that date. For Flag Football: The age cutoff date is August 31 – he or she must be the youngest age of that division on that date. For questions about playing with older (playing up) or younger (playing down) children, click on the following links: Playing up - with older children: Baseball or Basketball (Flag Football - requires Commissioner's approval) Playing down - with younger children: Baseball or Basketball (Flag Football - requires Commissioner's approval) 4/ What are the registration periods?
Since we are not affiliated with the 78th Police Precinct, please do NOT contact that station house.
6/ Will I get notice that the form and payment have been received?
7/ What happens if I try to register late? The on-line registration system will explain the procedure. In some cases a waiting list will be formed and you will have the option to sign up and pay a non-refundable late fee; in others, the division may be closed. 8/ How much does it cost to register? For each program, once registration begins, the fee is published on the website and in the on-line registration system, 9/ What kind of payment is accepted? Since it is on-line only, we will accept only credit or debit cards (MasterCard, Visa, Discover or American Express). General administrative costs of the organization and insurance for the players, coaches, and the board; For Baseball: the registration fee covers the cost of a uniform for each player (for intramural teams - hat, jersey, pants – not socks, shoes or undergarments; for travel teams (Bulldogs), the uniform is not included in the registration fee and must be paid separately), each coaches' jersey and hat, a trophy for each player, umpires fees, field permit fees, equipment (bats, balls, bases, catcher’s equipment (including catcher’s mitt), batting helmets, scorebook, instructional equipment and material, and ice packs. Each player must provide his/her own glove and batting glove, if so desired). For Basketball: the registration fee covers the cost of a jersey for each player (intramural and travel) (but not pants, socks, shoes or undergarments), each teams’ coaches jersey, a trophy for each player, referee’s fees, gym permit fees, equipment (balls, scorebook, and ice packs), gym security fees, and scoreclocks. For Flag Football: the registration fee covers the cost of a jersey for each player, a trophy for each player, referee’s fees and equipment, an award or gift for each player, and equipment (balls, field layout material, and ice packs). For Sport Prep Training: the registration fee covers the cost of a jersey for each player, a trophy for each player, coach’s fees, gym permit fees, equipment (balls, scorebook, and ice packs), and gym security fees. 11/ Are there any other fees or costs? Bounced check fee - $25; Late Registration Fee: $35; and uniforms for travel teams. Travel team costs that must be paid for by the parents also include expenses relating to travel, lodging and food for tournaments; and sometime tournament fee are divided between the parents depending on the number of tournaments a team attends in a season. 12/ If my child decides not to play, can I get a refund? If entitled to a refund, when will I receive it? If and how much depends on when the request is made and the reason. Our refund policy is set forth in the registration area of the site under question 11: "Do you provide refunds if a child decides not to play?" Click here to get to that page. When granted, refunds generally occur about 4-6 weeks after the beginning of the actual season. 13/ Is financial aid available if I cannot afford the fee? Yes, email us to request a financial aid form. We will email it back for you to complete. 14/ I’ve moved or changed by email address or phone number, how can I update my registration data to make sure I get emails and mailings from you? Go into your account in our on-line registration system where you will be able to update your contact information. 15/ Can I request my child to be with a particular player or coach? Only in baseball and softball and Sports Prep Training. Click here for that information. For all other sports we try to balance the team after conducting evaluations and a draft. * * *
BEING PLACED ON A TEAM 2/ When are the evaluations & what must my child bring to them? 3/ Must every child be evaluated? 4/ What were my child’s ratings? 5/ How are players selected onto teams? 6/ Can my child be placed on a team with one of his friends or with a particular coach? 8/ Can my child play with younger or older children? * * * For Baseball and Softball, when you register you are given the opportunity to select a team. The selection, however, is not guaranteed because there is a limit to the number of players we can place on a team and sometimes the requests exceed that limit. Evaluations are held for those not selecting a team and those who may be closed out of a team. For Sports Prep Training, when you register you are given the opportunity to select a time slot - all sessions are run by paid professionals. For Basketball clinics when you register you are given the opportunity to select a clinic. For Basketball (non-clinics) and Flag Football, we attempt to balance teams, so evaluations are conducted and strict drafts are held. It varies by sport. Consult each sport's calendar at the time registration is open for that particular sport. 3/ Must every child be evaluated? See the answer to question 1 immediately above. 4/ What were my child’s ratings? We only disclose that information to the coaches to help them select teams at the drafts. 5/ How are players selected onto teams? See the answer to question 1 immediately above. 6/ Can my child be placed on a team with one of his friends or with a particular coach? See the answer to question 1 immediately above.
7/ When will I find out if or what team my child will be on? At the draft, the coaches are given all the contact information we have from you. The coaches are instructed to immediately call the players and to welcome them and to tell when the first team meeting will be. Please do not contact us until after the coaches deadline for contacting the children. That deadline will be posted on the Calendar of Events. We are not staffed to handle those inquiries. We will try to respond to such inquiries after the deadline posted on the Calendar of Events. Such inquiries should be emailed to your child’s division director (whose email address is on the contacts page on our website). 8/ Can my child play with younger or older children? For questions about playing with older (playing up) or younger (playing down) children, click on the following links: Playing up - with older children: Baseball or Basketball or Flag Football xx Playing down - with younger children: Baseball or Basketball or Flag Football xx * * * (For questions about registration and how players are chosen onto teams, please go to either the “Registration” section or the “Being Placed on a Team” section.) 1/ What is the difference between intramural and travel teams (Bulldogs)? 2/ What is the Prospect Park Baseball Association? 3/ Do we only play against 78th Precinct Youth Council teams? 4/ Do the teams play against other teams of like ability? 5/ What are the age breakdowns of the divisions? 6/ What are rules differences between the divisions? 7/ Do (or should) girls play baseball or softball? 8/ Are all players required to play each game? 9/ What are appropriate forms of discipline of players? 10/ When is the baseball season? 11/ When do the teams practice and play games; how long are the games? 12/ Do the players receive uniforms? 13/ How will I know if the uniform will fit, and if it doesn’t how do I change the item? 14/ Can my child have a particular jersey number? 15/ What equipment is provided by the organization? 16/ Is there a calendar of events that tells us when important events will occur during the season? 17/ How does the organization have the right to use the fields? 18/ Can I get a permit to play on a ball field? 19/ Can my child play up with children who are older? 20/ Can my child play down with children who are younger? 21/ Who are the coaches and how can I become one? 22/ What do we do to qualify the coaches? 23/ When do the teams practice, and where? 24/ Is there a minimum playing time required for each player? 25/ Are there playoffs, and do all teams make them? 26/ How are seedings determined in the intramural playoffs? 27/ Do the players get awards/trophies at the end of the season? 28/ How do I know when games are cancelled? 29/ Are rained out games made up? 30/ How do I lodge a complaint about an incident or a rule violation? 31/ What do I do if a coach or spectator is out of hand? 32/ What should I do if an umpire doesn’t know what to do or acts inappropriately? 33/ Are pictures taken of the team and each player? 34/ What do I do if I haven’t received the photos I ordered or if what I received is not correct? 35/ What happens if my child is injured? 36/ If my child (or another child) is injured on the field, what should I do? * * * 1/ What is the difference between intramural and travel teams (Bulldogs)? Intramural teams play in the Spring. The season ends around when public school ends, the games will total about 14, which are played mostly in Prospect Park (although they may play in other fields), all players who register on time are selected to a team (there are evaluations to help with placement for those who did not choose a team when registering, not try outs that function as an elimination), requests to play with a particular friend and/or coach is usually honored, the rules require minimum playing time for each player, and the competition is generally of a lesser nature. The intramural players ages 5-8 year olds play internally amongst only the 78th Precinct Youth Council teams. Ages 9+ play against both 78th Precinct Youth Council teams and the other teams in the Prospect Park Baseball Association. Travel Teams (Bulldogs): play a season that ends around mid-July, they will go to tournaments out of town (such as over Memorial Day weekend), games will total as much as 30-40, games will be played in various parks around Brooklyn, players must make the team after trying out, there is no guarantee of equal playing time, there will usually be weekly practices in addition to games, and the competition will be higher than intramural baseball. 2/ What is the Prospect Park Baseball Association? Years ago, all the different organizations in the area held permits for specific time slots and dates. It resulted in chaos on the field when coaches didn’t have their permits with them, other coaches misunderstood the terms of their permits, etc. As a result, all the organizations got together and formed a super-organization (Prospect Park Baseball Association – PPBA) whose sole purposes are to hold the permits, hire the umpires, make the schedules, and assist the park in maintaining the fields. We are one of about 8 organizations that are members of the PPBA, but about half of the teams come from our organization. 3/ Do we only play against 78th Precinct Youth Council teams? Intramural Play: For the 5-8 year olds, we play within our organization only. From 9 and older and softball, our teams play in the PPBA against the other local organizations. However, since we are the largest of the organizations, our teams invariably play many games against each other within the PPBA. Bulldog/Travel: The baseball year begins in the Spring when we will have one or two Bulldog team for each age group - from 9 and older. We add an 8 year old team in the summer, try outs for which occur in mid-June. Notice of those try-outs are sent by email and posted on our website. 4/ Do the teams play against other teams of like ability? Intramural Play: The differences between ability do not appear most obvious until about the age of 9, particularly when the players are pitching to each other and the distances (base paths and pitching) are longer. Once the players reach 9, their teams will be placed by their coaches in the tier of their division that is intended to contain teams of players of like ability. It is an art not a science, particularly since the placement of teams relies on the judgment and good sense of coaches from other organizations. It has been in operation since 2003 and has been successfully keeping the competition level. Bulldog/Travel: Managers evaluate their talent and join leagues and enter tournaments best suited for their team. 5/ What are the age breakdowns of the divisions? The ages are listed with the title of each division on the home page of our baseball section of the website. Click Here Our program (and the PPBA) includes both baseball (for mixed gender teams) and softball (girls only). 6/ What are rules differences between the divisions? The significant rules differences are: Baseball (Hardball) Pee Wees (5yo), Rookies (6yo) and Lions (7 yo): coaches pitch, bases at 40’, the ball is very soft to prevent injury; no balls or strikes are called; Pony Majors (8yo): players pitch at 33’ (they are gradually worked in so that by the 5th game it is all player pitching), no stealing, bases at 50’; the ball is a bit softer than regular hardballs; balls and strikes are called once the players begin to pitch. Cubs (9-10 yo): players pitch bases at 43’, bases at 60’, stealing not until the catcher has full possession of the ball, 10 fielders, universal batting order, regular hard balls are used. Bantam (11-12 yo): Players pitch 47.5’, bases at 70’; all other Major League Baseball rules apply including dropped third strike, bunts, balks, etc. except 10 fielders and universal batting order. Super Bantam (12-13 yo): Players pitch at 54’, bases at 80’. All other Major League Baseball rules apply including dropped third strike, bunts, balks, etc., universal batting order. Grasshopper (13-14 yo) and Freshmen (15-16 yo): Major league rules and distances. All rules can be accessed from our rules web page: Click Here Softball (girls only): Mustangs (8-10 yo), Broncos (11-12 yo), and Colts (13-15 yo) – can be found off our rules page: Click Here 7/ Do (or should) girls play baseball or softball? Until the age of 8, girls play with the boys in the Pee Wee and Lions divisions. At the age of 8 they have the choice of continuing to play with the boys at Pony Majors or with the girls playing softball on a Mustang team. Our preference is for the girls to move to softball because it is just as competitive and fun, if they continue with it, they will be better prepared to play it on their school teams, and we are generally in need of girls to compose enough teams. 8/ Are all players required to play each game? Intramural Baseball & Softball: The rules require that all players play at least 2 of the first four innings. Only for reasons of injury or justifiable discipline can those rules be waived by the coach. Travel Baseball: It is assumed that players who are chosen to the team are sufficiently skilled to be playing. However, there is no requirement in the leagues in which they play or under 78th Precinct Youth Council rules, that require players to be given equal playing time. Players must earn their positions and playing time. 9/ What are appropriate forms of discipline of players? PCA - See our section on Positive Coaching. We condone only positive reinforcement. However, players that do not follow our organization’s rules of conduct, are subject to removal from a game or in serious cases, suspension or removal from the team. Our rules of conduct and a list of the forms of acceptable discipline can be found at the following page on our website: Click Here If a coach fails to adhere to those rules, please contact your division director, whose email address can be found on this site's Contacts page - Click Here. 10/ When is the baseball season? Intramural: First weekend of April to the third weekend of June. Travel (Bulldogs): Spring-April through Mid-July; Summer: end of July through end of August or mid-September (depending on the league); Fall-September through early November. 11/ When do the teams practice and play games; how long are the games? Practice:
Games:
12/ Do the players receive uniforms? Intramural: Each team is allocated a unique uniform setup – i.e. color combination and style. The uniform that is covered by the fee includes a cap, jersey, and pants. Players are encouraged to buy matching socks at any local sporting goods store. The uniforms are given to the coaches and the coaches distribute them to the players. Since we do not know the precise number of teams until late in the process, the uniforms are generally not available until about the last week of March. It is recommended that all male players wear a protective cup. It is required of all catchers. Sliding pants with a slot for the cup is generally found to be most comfortable. It can also be purchased at any local sporting goods store. Travel Teams (Bulldogs): Players must purchase their uniform directly from our vendor. Required to be purchased are a cap, jerseys, vest (with their last name printed on it), pants, belt, and socks. All male players must wear a protective cup. Sliding pants with a slot for the cup is generally found to be most comfortable. It can also be purchased at our vendor. There are also optional Bulldog apparel available. Check the Bulldog Managers Materials section of the website - Click Here . 13/ How will I know if the uniform will fit, and if it doesn’t how do I change the item? Intramural: Since there is not enough lead time between when we must order the blanks (jerseys) and when the teams are chosen, we order a standard size assortment for each age group. Over the years (and as a result of survey of more than 70% of the children taken a few years ago), we have determined the best pre-pack assortment of sizes for each age group. The caps are adjustable so that one size fits all. If there is a fit problem with the pants, we will have an inventory of extra pants (they are white for all teams). Just go there and exchange your pair. Fit problems with the jersey should be worked out with the coach by mixing and matching with the players. If that doesn’t work, have your coach contact us and we will arrange for you to have a new jersey ordered. We will pay for it but since each team has a uniquely colored jersey which also requires special screenprinting, it is a special order that will take weeks. Travel Teams (Bulldogs): Parents order and pay for the uniform directly with our vendor where the player is specifically measured to avoid any size issues. Fit problems once received should be taken up with the vendor. Travel players will be notified as to who the vendor is and the contact information. 14/ Can my child have a particular jersey number? Intramural: That is dictated by the size of the jerseys since the numbers increase as the sizes increase. So the smaller sizes are the smaller sized jerseys, etc. Travel Teams (Bulldogs): Numbers are pre-determined in collaboration with the manager and the director. The manager and travel director must give prior approval of the allocation of all numbers. Please note two numbers have been retired and cannot be used by any player: #1 (Marc Lussier) and #24 (Billy Zitelli). 15/ What equipment is provided by the organization? Intramural & Travel Teams (Bulldogs): Each coach receives an equipment bag containing a full set of bases (including home plate and pitching rubber), a full set of catcher’s equipment (mitt, shin guards, chest protector and helmet – but no catcher’s mitt for the Pee Wees, Rookies, and Lions), 2 bats, 2 dozen balls, ice packs, 4 batting helmets, and a scorebook. Players must supply their own mitts. 16/ Is there a calendar of events that tells us when important events will occur during the season? Yes, click on the “Calendar of Events” link on the baseball home page. It is only active during the season. Click Here 17/ How does the organization have the right to use the fields? By permits from the NYC Parks Department. Some are held in the name of our organization, others in the name of the Prospect Park Baseball Association. 18/ Can I get a permit to play on a ball field? You can apply with the Parks Department, but all the available fields in our area are already allocated to the PPBA and other organizations. Once an organization holds a permit, it is grandfathered in for the next year, so it is extremely difficult, if not impossible, to get a field permit. 19/ Can my child play up with children who are older? For Intramural Baseball: Generally there is no prohibition against playing up with older children as long as the parents and players understand that the level of play increases significantly as the ages go up, there is room on that team, and such a placement would not prevent an age appropriate children from playing in that division. The responsibility for that decision, however, rests solely with the parents and the final approval is at the sole discretion of the VP of Baseball. There is one situation, however, that can be dangerous and one which we only allow in exceptional cases: when an 8 year old requests to play up in the Cub division (9-10s). The difference in ability and size between 8 and 10 year olds is too much. So for those who are requesting to have their 7 year olds play up with the 8’s because some friends or a coach is handling the 8 year old team, please consider two important things: 1/ The next year, when they are 8 and want to continue with that team, we will allow it for only exceptionally skilled players who we believe can handle playing with 10 year olds (which is a rare, exceptional case); and 2/ The move from 7 to 8 is a big one – at 8 the players start pitching. That also means that players will be batting against other players not their coaches. That element of safety will be removed. So in most cases (particularly for the 7 and 8 year olds), we believe that it will better in the long run for your child to stay in his/her age group and meet new friends and coaches instead of having to face it a year later. Children generally tend to be open to meeting new friends at a younger age. The if they are on an 8 year old team where they know some of the players and the coach they will feel more comfortable having to hit player pitching. It is for those reasons that we require that any 7 year old wishing to play up into the Pony/8 year old division be evaluated at the Pony evaluations. Travel Baseball: Our general rule is that players should play on their age appropriate Bulldog team. The only exception is the summer 8 year old team, when we will allow 7 years who show sufficient skills to also be on that team if there is room. 20/ Can my child play down with children who are younger? Playing down to a younger age group is generally not permitted because: 1/ of the potential danger it poses to the younger players; and 2/ once a player reaches 9 years old, games are played among the other organizations sharing the permits for the fields. The controlling body of that organization (to which we belong – the PPBA) requires that they give permission for all players requesting to play down. They are very stingy about giving permission and generally do so only in cases of a physical or mental disability. However, we control the decision up through the 8 year olds since the 5-8 year olds play within our own organization only. So for requests from 6 and 7 year olds to play down, we are more liberal. However, for requests by 8 year old requests to play with the 7s, the issue of danger looms. So we require that 8 year olds requesting to play must be evaluated by us before making a final determination. 21/ Who are the coaches and how can I become one? Most coaches are parents of players on the team that volunteer to coach. Sometimes a non-parent will coach – such as someone who would like to devote there volunteer efforts to helping children. If you are interested in coaching, send the Vice President of Baseball or the relevant division director an email request. That contact information can be found on our contacts page: Click Here Given the work schedules of most parents, assistants are necessary to help schedule and run practices. 22/ What do we do to qualify the coaches? It is difficult for us to know how good a parent will be as a coach. We generally learn that after one season’s experience. That is why each team should have more than one parent volunteer to be an assistant coach. We are also running training clinics and the coaches are required to attend Positive Coaching seminars. For more on Positive Coaching and our alliance with and commitment to it, click here. We do, however, run a check of the NY and Federal Sex Offender registry to make sure that no coach appears on them. We also distribute a coaches' guidelines which outlines our exceptions and their responsibilities. Those guidelines (in the form of a Code of Conduct) can be found on our site - Click Here 23/ When do the teams practice, and where? Practice times and locations are strictly up to the coach to determine. Unfortunately there are not enough fields for everyone to practice on. So, teams must find their piece of a park to work on their game. From time to time, we offer weekday clinics and lessons. Check your emails and our website for details. 24/ Is there a minimum playing time required for each player? Intramural Baseball and Softball: Yes, 2 of the first four innings. See each division’s rules for the specifics. This also applies to the playoffs. Travel Baseball/Bulldogs: No. Players must earn and keep their position in the field and in the batting order. 25/ Are there playoffs, and do all teams make them? Intramural Baseball and Softball: There are no playoffs for the Pee Wees, Rookies, and Lions. We conduct a tournament for all the Pony teams at the end of the season (See the Pony division page for pictures of past winners). All other intramural teams (9+ yo) participate in the PPBA end of season tournaments. Whether it is a full single elimination tournament format or a one game contest against the nearest seed will depend on whether there are enough weeks left in the season and if the weather has caused the cancellation of any weekend’s playoff games. Travel Baseball/Bulldogs: Most leagues in which the Bulldogs play finish their season with playoffs. Many of them lead to national championships, such as Babe Ruth (for 13 and older and Cal Ripken for 12 and under). Our travel teams also go to local and distant tournaments. 26/ How are seedings determined in the intramural playoffs? The PPBA does not track wins/losses during the regular season to promote instructional play, except for the Freshmen division. The seedings for the tournaments are chosen randomly and a toss of the coin determines whether a team is the home or away team for all tournament games including the finals. We do the same for the 78th PYC Pony tournament. 27/ Do the players get awards/trophies at the end of the season? Intramural Baseball and Softball: Yes, we give each player a trophy at the end of the season – which are picked up by the coaches and distributed to the team when they choose. Also, the tournament winners and runners up of each division/tier, also get an award from the PPBA. Travel Baseball/Bulldogs: In December, we hold a Bulldogs awards dinner in which all players receive a Bulldog pin and certain players are given awards/trophies. For a list of the awards and past winners, Click Here to go to the Bulldog awards page. 28/ How do I know when games are cancelled? Intramural Baseball and Softball: There are two hotlines to call: one for the 5-8 year olds (Pee Wee, Lions, Rookies, and Ponys) that is run by this organization and one for everyone else run by the PPBA. Click here for those numbers. If a game is not specifically cancelled on the hotline or you get a call by the coach to that effect, assume the game is on and show up at the field. Travel Baseball/Bulldogs: That will depend on the league in which the team is playing. Ask the manager on how to proceed. 29/ Are rained out games made up? Intramural Baseball and Softball: Not usually, with there are a limited number of field slots, usually the entire season is scheduled. Check the website during the season, however, to determine if a special procedure was setup to allow for makeups. Travel Baseball/Bulldogs: That will depend on the league in which the team is playing, the manager will be able to answer that question. 30/ How do I lodge a complaint about an incident or a rule violation? Report it to your division director by email. His/her email address is located at the bottom of your division’s home page or on the Contact Us page of the website. A copy of all rules – of the game and of conduct – can be obtained from links on the Rules page of our website: Click Here 31/ What do I do if a coach or spectator is out of hand? Report it to your division director by email. His/her email address is located on the Contact Us page of the website. Note that the coach is responsible for controlling his/her spectators. Failure to quell a serious outburst can result in termination of the game and, in the most serious case, ejection from the field of that spectator permanently. Please remember this is a game for the kids and that parents should be positive role models. Please help our coaches keep the lid on any emotional situations. The coach has a tough enough job coaching 14 young players. Remember: Youth sports is NOT adult entertainment. 32/ What should I do if an umpire doesn’t know what to do or acts inappropriately? Send an email specifying the game date, time, location, the teams playing, and the issue to umpires@78pyc.org. That email will automatically be sent to the person(s) in charge of umpires. 33/ Are pictures taken of the team and each player? Yes, you will be notified by email and a posting will be made on our website of picture days. The order form can be downloaded from our website. Just follow the directions. We have arranged it so that your photos will be mailed directly to your home. Even if you do not want any pictures, please have your child attend the shoot so that 1/ his friends can have him in the picture, and 2/ we can have a complete team in the photo – our teams are usually sponsored and we give a copy of the photo on a plaque to the sponsor as a thank you. In addition this is a fund raiser for the organization. Unlike all other payments that are made to us on-line, payments for these pictures are made directly to the photographer on the field when the pictures are being taken. 34/ What do I do if I haven’t received the photos I ordered or if what I received is not correct? Call the photographer at the phone number given on the order form. If you do not get satisfaction, email us at contactus@78pyc.org and we will help you. But please contact us after first contacting the photographer. 35/ What happens if my child is injured? We carry sufficient accident insurance to supplement your policy. If you policy does not cover the costs, contact us and we will get you the necessary information. Email us at contactus@78pyc.org 36/ If my child (or another child) is injured on the field, what should I do? First ask if there is a doctor present. If so, let the doctor intercede, if he/she chooses. If not, call 911 immediately. Do not attempt to administer assistance unless you have been trained to know exactly what to do. Advise others present of this as well. * * *
BASKETBALL 1/ What is the difference between intramural and travel teams? 2/ Do the teams play against other teams of like ability? 3/ What are the age breakdowns of the divisions? 4/ Are games played by all divisions? 5/ Do (or should) girls play on co-ed teams? 6/ When do the teams practice, when do the teams play games, and other scheduling information? 8/ What are rules differences between the divisions? 9/ Are all players required to play each game? 10/ What are appropriate forms of discipline of players? 11/ When is the basketball season? 12/ Do the players receive uniforms? 13/ How will I know if the uniform will fit, and if it doesn’t how do I change the item? 14/ Can my child have a particular jersey number? 15/ What equipment is provided by the organization? 16/ Is there a calendar of events that tells us when important events will occur during the season? 17/ How does the organization have the right to use the gyms? 18/ Can my child play up with children who are older? 19/ Can my child play down with children who are younger? 20/ Who are the coaches and how can I become one? 21/ What do we do to qualify the coaches? 22/ Are there playoffs, and do all teams make them? 23/ Do the players get awards/trophies at the end of the season? 24/ How do I know when games are cancelled? 25/ Are cancelled games made up? 26/ How do I lodge a complaint about an incident or a rule violation? 27/ What do I do if a coach or spectator is out of hand? 28/ What should I do if a referee doesn’t know what to do or acts inappropriately? 29/ How can I help in a non-coaching capacity? 30/ Are pictures taken of the team and each player? 31/ What do I do if I haven’t received the photos I ordered or what if I received is not correct? 32/ What happens if my child is injured? 33/ If my child (or another child) is injured in the gym, what should I do? * * * 1/ What is the difference between intramural and travel teams? Intramural teams play amongst 78th Precinct Youth Council teams in local public school gyms on the weekends only on teams we attempt to balance based on evaluations. These teams play about 12 games and then a playoffs for a championship. There are strict rules that require a minimum playing time for each player. Travel Teams/Kings: play more than twice as many games as intramural teams. Kings players must make the team. There are no minimum playing time rules and games will be played during the week at night and during the weekends. In addition there are practices during the the week. The games are played in an outside league against teams for other organizations. Our formation of travel teams depends on whether enough players are interested and we can obtain a coach - both of which occurs during the registration and evaluation process, so we are unable to predict what age groups will have travel teams until after registration. If interested on being on a travel team, the player should indicate so when registering on-line. 2/ Do the teams play against other teams of like ability? Intramural Play: We attempt to achieve that by requiring all players to be evaluated and holding a strict draft in which only the only automatic choice is the child of the head coach. Travel: By choosing skilled players, the teams should be competitive enough to play well against other organizations. 3/ What are the age breakdowns of the divisions? The ages are listed with the title of each division on the home page of our basketball section of the website. Click Here There are co-ed divisions and girls’ divisions. 4/ Are games played by all divisions? No. The co-ed Clinics (ages 5-8) and Girls' Prep Clinic (7-9) are intended to be instructional only. Clinics do not have team nor play in a league format. Scrimmage games may eventually be played during the sessions. All other divisions play games in a league format. 5/ Do (or should) girls play on co-ed teams? Until the age of 7, girls play with the boys in the purely instructional clinic. From 7-9 girls play in the Girls' Prep Clinic. At 9 girls have the choice of playing on teams with the boys in the Freshmen division or continuing in the clinic environment with only the girls in the Prep Clinic. Our preference is for the girls to move to the girls’ divisions as it is just as competitive and fun and we are generally in need of girls to compose enough teams. In 2005 we established the Prep Clinic to allow girls a more friendly instructional environment where the emphasis is on skill development and scrimmage games. It was received and will continue. Girls who are 9 and wish to play on teams in a league format must make that specific request by email. If so requesting, those players must be evaluated at the relevant evaluation so that the VP of Basketball can determine whether grant such a request. 6/ When do the teams practice, when do teams play games, and other scheduling information? All non-clinic divisions are usually setup into two hour sessions. In the first hour each team practices on their half of the court. In the second hour, the teams play a full court game. All games are usually on either Saturdays or Sundays depending on the division. Schedules: We cannot makeup schedules (times and gyms) until we know how many teams we have for each age group. As a result we cannot answer questions about the times and locations of games until after the evaluations, which is after registration has closed. To help you plan other activities the 1/ Clinics meet at the same time every week (since there is usually more than one co-ed clinic you can request which time not to play and we will try to accommodate you) and 2/ for the rest of the divisions, the games are rotated over the course of the day and total time period allocated for that division. So it is rare that a team will play the same time every week, although a division is usually allocated to either Saturday or Sunday. We hire professional referee organizations to officiate all our games. 8/ What are rules differences between the divisions? The rules can be found off links on the following website page: Click Here 9/ Are all players required to play each game? Intramural: The rules require that all players play at minimum amount of time each game. Travel Baseball: There is no requirement in the leagues in which they play or under 78th Precinct Youth Council rules that require players to be given equal playing time. 10/ What are appropriate forms of discipline of players? We condone only positive reinforcement. However, players that do not follow our organization’s rules of conduct, are subject to removal from a game or in serious cases, suspension or removal from the team. Our code of conduct and a list of the forms of acceptable discipline can reached by clicking on the appropriate link on the Rule page of our website: Click Here. In addition our coaches are required to attend Positive Coaching seminars. For more on Positive Coaching and our alliance with and commitment to it, click here. If a coach fails to adhere to those rules, please contact your division director, whose email address can be found on our Contacts page. 11/ When is the basketball season? Intramural: December to the first weekend of March. The Clinics have two session - Fall and Winter. Fall begins in September and Winter in December. Travel: November through May. 12/ Do the players receive uniforms? Intramural: Each team is allocated a unique uniform setup – i.e. color combination and style. Only the jersey is included in the fee. Players are encouraged to buy matching socks at any local sporting goods store. The jersey are given to the coaches and the coaches distribute them to the players. Since we do not know the precise number of teams until late in the process, the uniforms are generally not available until the beginning of the season. Players must supply their own shorts must have NOT have any pockets. Travel Teams: Yes, but they are over and above the registration fee and are ordered from and paid directly to the vendor. 13/ How will I know if the uniform will fit and, if it doesn’t, how do I change the item? Intramural: Since there is not enough lead time between when we must order the blanks (jerseys) and when the teams are chosen, we order different size assortment for each age group. Over the years (and through a specific survey of more than 70% of the children in a prior year), we have determined the best pre-pack assortment of sizes for each ag Fit problems with the jersey should be worked out with the coach by mixing and matching with the players. If that doesn’t work, have your coach contact us and we will arrange for you to have a new jersey ordered. We will pay for it but since each team has a uniquely colored jersey which also requires special screenprinting, it is a special order that will take weeks. Travel Teams: Must be worked out between the parent and the vendor. 14/ Can my child have a particular jersey number? Intramural: That is dictated by the size of the jerseys since the numbers increase as the sizes increase. So the smaller sizes are the smaller sized jerseys, etc. Travel Teams: Numbers should be pre-determined in collaboration with the coach. The coach and travel director must give prior approval of the allocation of all numbers. 15/ What equipment is provided by the organization? Intramural & Travel Teams: Basketballs, scorebooks, and first aid supplies. Extra scorebooks and first aid supplies should be found in a storage area in each gym. If we are short, please email your division director. Please do not bring personal basketballs to the practices or games. They will be taken from the players and held until after the practice or game. 16/ Is there a calendar of events that tells us when important events will occur during the season? Yes, click on the “Calendar of Events” link on the basketball home page. It is only active during the season. Click Here 17/ How does the organization have the right to use the gyms? By permits from Department of Education with the prior permission of the custodian and principal. 18/ Can my child play up with children who are older?
For Intramural Basketball:
Travel Basketball: 19/ Can my child play down with children who are younger? We do not allow children to play down unless there are exceptional circumstances. Such approval must be granted by the VP of Basketball whose email address can be found on the Contact Us page of our website - Click Here 20/ Who are the coaches and how can I become one? Most coaches are parents of players on the team that volunteer to coach. Sometimes a non-parent will coach – such as someone who would like to devote there volunteer efforts to helping children. If you are interested in coaching, send the Vice President of Basketball or the relevant division director an email request. That contact information can be found on our contacts page - Click Here. 21/ What do we do to qualify the coaches? It is difficult for us to know how good a parent will be as a coach. We generally learn that after one season’s experience. That is why each team should have more than one parent volunteer to be an assistant coach. We are also running training clinics and the coaches are required to attend Positive Coaching seminars. For more on Positive Coaching and our alliance with and commitment to it, click here. We do run a check of the NY and Federal Sex Offender registry to make sure that no coach appears on them. We also distribute a coaches' guidelines which outlines our exceptions and their responsibilities. Those guidelines (as a Code of Conduct) can be found on our site at: Click Here 22/ Are there playoffs, and do all teams make them? Intramural: Every division (except the clinics) has single elimination playoff to crown a champion. The teams are seeded based on their regular season record. Travel: Play mostly in tournaments than span a few weekends at a time. 23/ Do the players get awards/trophies at the end of the season? Intramural: Yes, we give each player a trophy at the end of the season – which are picked up and distributed by the coaches to the team when they can. Also, the winners and runners up of each division also get a trophy. Travel: Most leagues award trophies to the winners and runner’s up. 24/ How do I know when games are cancelled? Intramural: Games are rarely cancelled. Even heavy snow is not a barrier since the custodians keep the sidewalks clear at all times. However, you can check our hotline. If a game is not specifically cancelled on the hotline or you get a call by the coach to that effect, the game is on and show up at the gym. Travel: That will depend on the league/tournament in which the team is playing. Ask the coach on how to proceed. 25/ Are cancelled games made up? Intramural: Not usually, with there are a limited number of gym time slots, usually the entire season is scheduled. Check the website during the season, however, to determine if a special procedure was setup to allow for makeups. Travel: That will depend on the league/tournament in which the team is playing, the coach will be able to answer that question. 26/ How do I lodge a complaint about an incident or a rule violation? Report it to your division director by email. His/her email address is located at the bottom of your division’s home page or on the Contact Us page of the website - Click Here. A copy of all rules – of the game and of conduct – can be obtained from links on the Rules page of our website: Click Here 27/ What do I do if a coach or spectator is out of hand? Report it to your division director by email. His/her email address is located on our Contacts page. Note that the coach is responsible for controlling his/her spectators. Failure to quell a serious outburst can result in termination of the game and, in the most serious case, ejection from the gym of that spectator permanently. Please remember this is a game for the kids and that parents should be positive role models. Please help our coaches keep the lid on any emotional situations. The coach has a tough enough job coaching 10 young players. Remember: Youth sports is NOT adult entertainment. 28/ What should I do if a referee doesn’t know what to do or acts inappropriately? Send an email specifying the game date, time, location, the teams playing, and the issue to referees@78pyc.org. That email will automatically be sent to the person(s) in charge of referees. 29/ How can I help in a non-coaching capacity? We are always in need of someone to keep the scorebook and scoreclock at every game. Please volunteer and the coaches and/or division director will explain what to do. If you know a student needing community service credit, this is an ideal job. If no one volunteers, we must choose a parent from the audience otherwise the game cannot proceed. 30/ Are pictures taken of the team and each player? Yes, you will be notified by email and a posting will be made on our website of picture days. You will also receive literature and an order form from your coach, or it can be downloaded from our website. Just follow the directions. We have arranged it so that your photos will be mailed directly to your home. Even if you do not want any pictures, please have your child attend the shoot so that 1/ his friends can have him in the picture, and 2/ we can have a complete team in the photo – our teams may be sponsored and we give a copy of the photo on a plaque to the sponsor as a thank you. In addition this is a fund raiser for the organization. 31/ What do I do if I haven’t received the photos I ordered or if what I received is not correct? Call the photographer at the phone number given on the order form. If you do not get satisfaction, email us at contactus@78pyc.org and we will help you. But please contact us after first contacting the photographer. 32/ What happens if my child is injured? We carry sufficient accident insurance to supplement your policy. If you policy does not cover the costs, contact us and we will get you the necessary information. Email us at contactus@78pyc.org 33/ If my child (or another child) is injured in the gym, what should I do? First ask if there is a doctor present. If so, let the doctor intercede, if he/she chooses. If not, call 911 immediately. Do not attempt to administer assistance unless you have been trained to know exactly what to do. Advise others present of this as well. * * * 1/ How do I contact a specific person in the organization? 3/ Does the organization have an office to handle administrative matters? 4/ I am not receiving emails from the organization? 5/ How can I be removed from your emailing list? WHENEVER YOU ARE CONTACTING US, PLEASE MENTION YOUR CHILD'S NAME AND AGE OR DIVISION - WE HAVE MANY PARENTS WITH LAST NAMES THAT ARE DIFFERENT THAT THEIR KIDS, MAKING IT DIFFICULT FOR US TO RESPOND APPROPRIATELY. * * * 1/ How do I contact a specific person in the organization? We receive communications by email and mail only. Go to the Contact Us section of our website for a full list of organizational contacts via email, Click Here. You can email general questions to: contactus@78pyc.org You can also send mail to us at our postal box at: 78th Precinct Youth Council, 123 7th Avenue (PMB 202), Brooklyn, New York 11215. It is located in the Park Slope Copy Center Mail Office, one floor above Park Slope Copy Center at the same address. Please make sure that you write PMB 202 on the envelope along with the organization’s name. To determine the hours of mail office, call 718 783-0268. No, we are parent volunteers. With more than 1,800 registrants annually we are not staffed to do so and do not wish such an intrusion on our personal lives. We have a great track record of answer emails. 3/ Does the organization have an office to handle administrative matters? No, we operate in cyberspace. 4/ I am not receiving emails from the organization? It is possible that either you have changed your email address and not notified, or you notified us and we failed to enter it into our database. In either case, just email us at contactus@78pyc.org with your updated contact information and we will enter it into our database. Note that we can only update information. If your child has never registered with us, you will first have to register you child with a sport for us to have a record of your contact information. 5/ How can I be removed from your emailing list?
* * * 1/ What is the legal and tax status of the organization and hold old is it? 4/ What are qualifications to be eligible to become a director on the board? 5/ How is the organization funded? * * * 1/ What is the legal and tax status of the organization? The organization was incorporated as a NY Not-For-Profit Corporation in 1988. It is fully tax exempt as an IRS 501(c)(3) entity and under NY State sales tax laws. Prior to 1988 it was a program of the St Saviors parish. Baseball (co-ed), Softball (girls only), Basketball (co-ed and girls only), Flag Football (co-ed), Sports Prep Training (co-ed) and Sport Management. For more information, go to each programs' home page: Baseball, Basketball, Flag Football, Sports Prep Training and Sports Management. A board of directors is elected every two years by the members of the board. The board then elects officers. 4/ What are qualifications to be eligible to become a director on the board? A minimum of two seasons service to the organization (as a coach or to handle administrative tasks), a commitment to assume some administrative responsibilities of Council programs, and attendance as a guest at two meetings of the board. The two seasons requirement may be waived upon a two-thirds (2/3) vote of the members in good standing in attendance provided the person has given at least one season’s service and has performed, or is performing, an additional service to the organization. 5/ How is the organization funded? Registration fees and fund raising. Contact us at volunteer@78pyc.org Please do not assume that all of our needs are substantial. A few hours for a specific task will be a big help. * * * EMPLOYMENT OPPORTUNITIES, VOLUNTEERING, & COMMUNITY SERVICE CREDITS 1/ Are there employment opportunities with the organization? * * * 1/ Are there employment opportunities with the organization? Only jobs that we hold aside for children who have played with us in the past: umpiring the youngest division baseball games, security in the basketball gyms, etc. If interested, contact us at contactus@78pyc.org These jobs can be used for students needing community service. For more details, see our Sports Management Program. Contact us at volunteer@78pyc.org Please do not assume that all of our needs are substantial. A few hours for a specific task will be a big help. There are also volunteer opportunities for students. For more details, see our Sports Management Program. * * * BECOMING A SPONSOR OR SUPPORTER 1/ How can I become a Sponsor or a Supporter, what is the difference between them? Sponsors pay to sponsor a team and their name appears on a team’s jersey and they receive credit as a sponsor on our website and a plaque with a picture of the team. Supports are usually individuals and/or families who generously donate money to support our organization. They have the option of having their name appear on our Supporters page. To become a sponsor, Click Here To become a support, Click Here * * * COMMUNICATING COMMUNITY EVENTS OR PARENT SERVICES TO OUR PARENTS AND CHILDREN 1/ Can I communicate an event I or my family is involved with or a service I can provide? If you are a member of our community (your children has played any sport with us), we would be delighted to post information about an event in which you or your family is involved or a service you provide on our “OUR PARENT AND FAMILY COMMUNITY NETWORK OF OCCUPATIONS & EVENTS” website page. Just email your listing to us at contactus@78pyc.org * * *
SPECIAL EVENTS FOR THE PLAYERS 1/ What special events do you hold that would be of interest to us? Each year we offer different special tickets to professional sports events, such as the NY Yankees, NY Mets, and Brooklyn Cyclones games. We always send mass emails to our database and post the information on our website, so check your emails and this website often. Registration and payment for those events are done on-line only. |
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